Free Invoice Generator
Create professional invoices, download as PDF — 100% free, no sign-up
Saved Invoices
No saved invoices yet. Create an invoice and click Save to store it in your browser.
Invoice Details
From (Your Business)
Bill To (Client)
Line Items
Totals
Notes & Terms
Live Preview
Invoice
#
Date:
Due:
Terms:
Bill To
| Description | Qty | Price | Amount |
|---|---|---|---|
Notes
Payment Instructions
How to Create an Invoice Online
Follow these simple steps to create a professional invoice in minutes — completely free.
1. Enter Business Details
Fill in your business name, address, and contact info. Upload your logo for a professional touch. Then add your client's details in the Bill To section.
2. Add Line Items
Add each product or service with a description, quantity, and unit price. The tool automatically calculates amounts, subtotals, tax, and discounts.
3. Download & Save
Download your completed invoice as a PDF. Save it in your browser to edit later. Your data never leaves your device.
What to Include on a Professional Invoice
A complete invoice helps you get paid faster and keeps your records organized. Here are the essential elements.
Invoice Number
A unique sequential number for tracking and reference. Use a consistent format like INV-001, INV-002, etc.
Dates
Include the invoice date (when issued) and due date (when payment is expected). Clear dates prevent payment delays.
Business Information
Your business name, address, phone, email, and optionally your tax ID or registration number.
Client Details
The client or company name, address, and contact information. Accurate details ensure proper delivery.
Line Items
Detailed descriptions of products or services, quantities, unit prices, and line totals for full transparency.
Tax & Totals
Subtotal, applicable taxes (with rate), any discounts, shipping costs, and the final total amount due.
Payment Terms
How and when you expect to be paid: Net 30, due on receipt, etc. Include accepted payment methods.
Notes & Instructions
Bank details, PayPal address, late payment policies, or a simple thank-you message to your client.
Common Invoice Types
Different situations call for different invoice types. Here’s a quick reference.
| Invoice Type | When to Use | Key Feature |
|---|---|---|
| Standard Invoice | Most common — billing for goods or services after delivery | Lists items, quantities, prices, and payment terms |
| Proforma Invoice | Before delivery — an estimate or quote for upcoming work | Non-binding; used for customs, budgeting, or approval |
| Recurring Invoice | Ongoing services billed at regular intervals (monthly, quarterly) | Same amount and items each cycle; often automated |
| Credit Note | When you need to reduce or cancel a previously issued invoice | References the original invoice number; shows negative amount |
| Time-Based Invoice | Freelancers and consultants billing by the hour | Hours worked × hourly rate with detailed time log |
| Commercial Invoice | International trade and customs clearance | Includes HS codes, country of origin, shipping details |
Invoicing Tips for Freelancers & Small Businesses
Get paid faster and maintain professional relationships with these proven invoicing practices.
Send Immediately
Invoice as soon as work is completed or goods are delivered. Delays in invoicing lead to delays in payment.
Be Specific
Use clear, detailed descriptions for each line item. Vague descriptions invite questions and slow down approval.
Set Clear Terms
State your payment terms upfront: Net 30, 2/10 Net 30 (2% discount for paying within 10 days), or due on receipt.
Number Sequentially
Use a consistent numbering system (INV-001, INV-002). This simplifies tracking, tax filing, and audit trails.
Follow Up Politely
Send a gentle reminder a few days before the due date and another if payment is late. Automation helps.
Keep Records
Save copies of all invoices. This tool stores them in your browser, but also keep PDF backups for tax season.
Why Use a Free Online Invoice Generator?
Skip the spreadsheets and Word documents. An online invoice generator saves time and ensures consistency.
Save Time
Pre-built templates handle formatting, calculations, and layout. Just fill in the details and download.
Look Professional
Clean, consistent invoices with your logo build trust and credibility with clients.
Complete Privacy
This tool runs entirely in your browser. No data is sent to any server. Your business information stays on your device.
Totally Free
No subscriptions, no per-invoice fees, no watermarks. Create unlimited invoices at zero cost.
Local Storage
Save invoices in your browser's IndexedDB. Load, edit, and re-download anytime without creating an account.
Auto Calculations
Line totals, subtotals, tax, discounts, and grand totals are calculated automatically as you type.
Frequently Asked Questions
Everything you need to know about creating invoices online.